A fully managed, done-for-you AI operations assistant for top-producing agents who don't know AI, and don't have time to learn it. No new system to master. Just less mental load, and time back in your day.
Founding pricing is open to the first 3 clients. 6-month minimum, rate locked while you stay subscribed.
You didn't get into real estate to manage inboxes, chase follow-ups, and keep a CRM tidy. This takes the operational weight, quietly, in the background, under your control.
This ops assistant focuses on the day-to-day operations of a busy practice, the steady, essential work that fills a day and fills a head.
Your ops assistant goes through your inbox and drafts replies in your tone. You read, tap Approve, and it sends - nothing goes out in your name without you seeing it first.
A tour isn't real until every showing is confirmed, so your ops assistant starts by proposing the route and times in driving order, then drafts the showing requests - through ShowingTime or to the listing agent - for you to approve and send. It tracks which showings are confirmed, which are still waiting, and which said no, and reshuffles the route when one falls through or moves. Only once they're all confirmed does it finalize the itinerary, the calendar entries, and the message to your buyer.
Comparables gathered and laid out into a clean CMA book, ready for your listing conversation, without the hours of pulling it together yourself.
Contacts and records put into your CRM as they happen, so your database reflects your business, not a backlog waiting for a quiet day that never comes.
Showings, walk-throughs, and client touchpoints placed in your calendar and coordinated, so the day holds together and nothing double-books or drops.
When a client needs a nudge or a check-in, the message is drafted and ready for you, all you do is approve it, adjust it, or leave it.
Each morning begins with one clear summary: what's on today, what's waiting on you, and what your ops assistant has already prepared. You start the day knowing where things stand, instead of piecing it together from five places.
Your ops assistant lives in Muse, the chat app you talk to by typing or voice, the way you'd talk to a person. There's no separate phone number, no new app to install, and nothing to download.
Your ops assistant is built around how you work, your tone, your tools, your clients. Setup is done for you, start to finish.
“Plan Saturday's tour.” “Draft a reply to that seller.” “Add her to the CRM.” Type it or say it - no commands or training to learn.
Work comes back to you as drafts and plans, ready to check. One tap on Approve and it's done, or edit it first. Your call, every time.
So everyone knows where the lines are, from the start.
Everything inside the MLS and ShowingTime, requesting showings, confirming times, and lockbox codes.
You keep those logins to yourself, and you approve and send anything the ops assistant drafts.
Proposes tours, drafts showing requests and messages, tracks confirmations, reshuffles routes, preps CMA books, drafts emails, and updates your CRM and calendar from approved information.
It never logs into the MLS or ShowingTime, and never touches a lockbox code.
Builds your ops assistant, keeps it working, fixes it when tools change, tunes it, and sends your monthly report.
Access is through a shared password manager to your ops assistant and your business tools (CRM, calendar, email), not the MLS.
You keep the decisions. It takes the chores.
AI tools change constantly - models update, apps change how they connect, things quietly break. Your monthly is what keeps your ops assistant working through all of that, so you never have to think about it.
All of this is part of the subscription, no separate invoices, no surprises.
Keeping these separate means your ops assistant and your accounts stay yours, and your monthly stays about the setup, care, and management, nothing else.
A 6-month minimum gives your ops assistant time to learn your business and prove itself, and your rate is locked for as long as you stay subscribed.
plus $2,000 one-time setup
plus $3,000 one-time setup
One checkout, setup is charged today, and your first monthly starts once your ops assistant goes live (about 2 weeks). Billed monthly after that. 6-month minimum, then month to month.
Your own Muse subscription and any third-party tool or AI usage are separate, as described above. Muse is free to start, with optional upgrades you control.
Everything you get and what it costs is right on this page — no pre-payment call, no proposal to wait for. When you're ready, checkout is step one.
Pay the setup fee at checkout. Choose Founding or Full price above — the setup fee is charged today, and your monthly starts when your ops assistant goes live.
After you pay, you get a link to book your kickoff call. On that call we confirm your CRM, calendar, email, and CMA template, and how you like things done.
We build your ops assistant and connect it to your tools — about two weeks — then go-live and a walkthrough, so you can start each day clearer right away.
No, that's the point. You talk to your ops assistant the way you'd talk to a person, by chat or voice in Muse. There's nothing technical to learn, and the setup and ongoing care are handled for you.
No. Your ops assistant works through Muse, which you access on your own account. There's no separate phone number, no extra app to install, and nothing to download beyond Muse itself.
No. Nothing sends, books, publishes, or changes a client record without you tapping Approve first. Drafts and plans wait for you, you can approve them, edit them, or leave them.
That's covered by your monthly. Your ops assistant is monitored for breakage, and when a tool or API changes, break/fix is included, along with small tweaks and tuning to your existing workflows, a monthly report, and support. Brand-new workflows are scoped and priced separately as a one-time add-on.
Muse is yours, on your own account, separate from your Operational Magic fee. It's free to start. If your usage grows, you can choose to upgrade to Power at $20/month or Maximum at $100/month, that's your decision, on your account.
Your ops assistant gets better as it learns how you work, and the setup is a real investment of time on both sides. Six months is enough time for it to settle into your practice and for you to feel the difference. Your rate is locked for as long as you stay subscribed.
This ops assistant is focused on core operations: inbox, tours, CMA books, CRM, calendar, follow-ups, and your morning briefing.
Hi, I'm Jen. I used to work at an AI company, and then I met a top-producing agent who was losing her days to the details, emails, tours, follow-ups, all the keeping track. I started Operational Magic for agents like her: brilliant at selling homes, with no time to become AI experts. I build your ops assistant myself, I keep it working, and when you have a question, you talk to me.
Jen, founder of Operational Magic
Questions? Email me
Your briefing ready, your drafts waiting, your tours planned, and all of it still under your approval. That's what this is for.
Get startedFounding pricing, $2,000 setup + $500/month, is available to the first 3 clients. 6-month minimum, rate locked while subscribed.